Term
|
Definition
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FIU
Examples
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Chart of Accounts
|
A chart of accounts
represents how a business gathers, stores, combines,
and uses financials information in the course of
its operations. Every business maintains accounts
to trace the flow of revenues and expenses and to
track assets, liabilities, and equity. You use departments
to help divide the functional areas of a business
into logical groups and to provide an organizational
structure and reporting hierarchy.
|
|
ChartFields
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- ChartFields are the components
(fields) that make up our chart of accounts and provide
it with an overall structure
|
Account, Alternate
Account, Department, and Project/Grant ID
|
SpeedType
|
- A code representing a combination
of ChartField values. SpeedTypes simplify the entry
of ChartFields commonly used together.
|
|
Speedchart
|
A user-defined shorthand key designating
several ChartKeys to be used for voucher entry. Percentages
can optionally be related to each ChartKey in a speedchart
definition.
|
|
Account
|
- In PantherSoft the "account" serves the same purpose
as the "object code" in SAMAS. It is a six-digit
code used to classify a transaction, i.e, office
supplies, travel, miscellaneous revenue, etc.
|
6XXXXX
Revenues
7XXXXX
Expenditures
|
Department ID
|
- The "department ID" is the equivalent
to the "account" in SAMAS. It records financial
transactions for an activity which is budgeted
and accounted for separately i.e., a department,
grant, auxiliary operation, etc
- Digits 1-6 identifies a University department,
or major University activity
- Digits 7-9 identifies a project or a separately
budgeted for activity within the department. It
also identifies the funding source.
|
| 000 |
Financial Aid |
| 100 |
E&G |
| 400 |
Grant Overhead and Miscellaneous |
| 500 |
Grants |
| 600 |
Auxiliaries |
| 700 |
Agencies |
| 790 |
Concession |
|
Campus
|
- A code representing a combination
of ChartField values. SpeedTypes simplify the entry
of ChartFields commonly used together.
|
| 1 |
University Park |
| 2 |
BBC |
| 3 |
Broward |
| 4 |
Pembroke Pines |
|
Fund
|
This chartfield is used to account
for major funding sources that the University must
account for and report on separately. All department
chartfields must be mapped to a fund.
|
| 2xx - |
Educational & General |
| 3xx - |
Auxiliary Trust Fund |
| 41x - |
Athletics |
| 45x - |
Student Government |
| 46x - |
Concession |
| 47x - |
Scholarship |
| 48x - |
Loan |
| 49x - |
Agency |
| 6xx - |
Sponsored Research |
| 7xx - |
Construction Trust Funds |
| 8xx - |
Plant Fund |
| 064 - |
Building Fee Trust Fund |
| 71 - |
Capital Improvement Fee Trust Funds |
|
Program
|
- Chartfield
- Know as the PCS code and is required code for State
reporting and financial statements preparation through
the ICOFA Consortium system
|
|
Alternate
Account
|
This chartfield identifies the
State standard General Ledger code. Each "account"
chartfield must be mapped to an alternate account.
|
|
Project
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Used for projects requiring the
University to report fiscal activities on a "life-to-date"
basis. Typically, the life of these projects crosses
fiscal years. This chartfield will be used for grants
and construction projects.
|
|
External Fund
|
This is a one-digit code that
classifies funds by the traditional NACUBO fund group
such as Current Funds (Unrestricted & Restricted),
Loan, Plant & Agency. Logic in the ICOFA Consortium
financial statement system uses this code to classify
transactions, particularly in the equity section
of the statements.
|
|
State Program
Component
|
This code is used in conjunction
with the Program chartfield (PCS) to classify activities
by function, based on logic built into the ICOFA
Consortium financial statement system. This is a
16-digit code. Each department chartfield will be
mapped to a State Program Component through an attribute
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